Hotel Management Documentation

USER MANUAL CONTENTS 1. Introduction 2. Getting Started 3. chief(prenominal) Menu 4. Master file Maintenance 5. Payroll Reports 6. Payroll entropy Backup and Re inject INTRODUCTION Confide payroll system is a windows payroll software written in Microsoft Visual Basic (VB. NET). Although dedicate pay system is extremely powerful it is in no appearance difficult to use. The payroll software includes many new features that enable the substance ab substance abuser to do your work easier and faster. In this windows version, user bequeath improve productivity with time saving windows feature.All command stripess and drop menus are throw inically organised in systematic manner that allow for enable user to operate smoothly. Confide payroll is highly respected because of its high performance, user friendly and engageive information integrity. We therefore strive for the best improvement to can customers in terms of quality. These notes, together with the practical you entrust d o during the day, go out vouch that learning to use the system is an informative and useful lie with for you. GETTING STARTED After installation procedure a crosscut moving-picture show is created on the desktop to provide easy access to your program.Double track the shortcut icon to gain access to your Confide payroll system. When you see the log in of import screen appears, you have to type in the train information so that you can successfully enter into the system. 1) Enter your exploiter name in the text street corner provided. Press Tab to die to the next box. 2) Enter your password. The password is case sensitive so ensure that your Caps lock key is on or off as required. chief(prenominal) card Once you have entered your password and tell aparted the payroll required you will find yourself in the Opening menu.Features include 1) A drop de asked list of all the chief program options. Like the drop come out lists in other Windows menus, if a folder has a + in th e box beside it, when you permeate the + 2) A list of the options included in that folder will drop down, while the + changes to a follow SETUP Before attempting to store any employees, you have to enter your company lucubrate. Go to MAIN MENU select FILE and then click on the NEW COMPANY tab the chase window appears Enter all your company expatiate and press the Save button on menubar. PAYROLL STANDARDSTo congealup the payroll standards you go on the SETUP Menu, SELECT Payroll Standards then set your standard hours and days. PAYROLL CALENDAR Under the main menu select SETUP go to PAYROLL CALENDAR then in the textbox enter the 12 runs per year. Set your calendar from January to December. MASTERFILE MAINTAINACE The section enables the user to add, up assignment, delete and mentation employees in the master file. Employee details such as Name, Date of Birth, ID Number, medical exam aid scheme and proceeds of dependents are stored in the Employee File. ENTERING A NEW EMPLOYEE 1.Select Employees from the Confide Navigation bar and double click in all employees, click the new employee Button. 2. The employee data entry screen offers a serial publication of tabs each corresponding to a Page of information about the employee. . 3. percolate on the tab with the details you need to enter and enter the details about the employee in the form presented see example overleaf. PAYROLL ravel To run the payroll, go onto the Payroll menu select Payroll Run. The following form appears select the Process button. You will be asked to backup your data for payroll pre run . characterize your data backup name and SQL path and press OK. PAYROLL REPORTS PAYROLL SUMMARY To view the payroll summary select the + sign on the REPORTS icon on the payroll navigation bar types of reports are shown as shown on the screen below Double click on the payroll summary icon and the payroll summary for the calendar month is displayed. PAYSLIPS To view and print pay slips on the reports me nu double click the pay slip icon and you will be asked to enter the date to be printed on the pay slip and also to select the number of pay slips you want to print and then press OK.The pay slips will be generated automatically. DATA BACKUP Backup A backup is a compressed copy of your data at the moment when you make the backup. get to that you do after a backup is lost if the backup is restored, so that we recommend that a backup is done every 30mins when working on the payroll. Clicking on the payroll on the menu bar and select payroll data backup button will bring up a screen that allows you to back up your data as shown belowSpecify your backup name, the path where you want to store your backup and select OK a message is shown for notification that your payroll data had been successful saved. recompense The option to restore is found under payroll on the main menu, as shown in Fig 2g below. Selecting this option brings up the Data regenerate screen 1) Select the path on whi ch source database is stored 2) Select the SQL server Data Path 3) Select one of the two buttons shown and your data will be successfully restored.